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Public Record Digitization

Public Record Digitization

Transform the way you handle public records with Amivo's AI-driven digitization solutions. We specialise in coding AI solutions that automate and streamline the digitization process, ensuring data accuracy, ease of access, and efficient records management. Whether it's small code projects for task automation or full process overhauls and integrations, our bespoke solutions are designed to fit your unique requirements. As an AI coding and consulting company, we bring cutting-edge technology and in-depth expertise to help you navigate the complexities of public record management. Discover how our tailored AI solutions can revolutionise your operations, reduce costs, and enhance productivity.

OCR Services

OCR Services

Our OCR services utilise AI to digitize handwritten and printed records accurately, reducing the time and labor costs associated with manual data entry.


  • High accuracy in data capture
  • Automated text recognition
  • Support for multiple languages
  • Reduced manual intervention
  • Flexible and scalable solutions


  • Lower labor costs
  • Increased data accuracy
  • Faster digitization process
  • Improved data accessibility
  • Enhanced operational efficiency
Automated Data Verification

Automated Data Verification

Our AI-driven data verification services ensure the accuracy and integrity of digitized records by cross-referencing data automatically against various sources.


  • Real-time data verification
  • High accuracy rates
  • Automated cross-referencing
  • Reduced verification time
  • Scalable for large datasets


  • Eliminates human errors
  • Improves data reliability
  • Frees up resources
  • Accelerates decision-making
  • Reduces operational costs
AI-Powered Data Retrieval

AI-Powered Data Retrieval

Enhance data accessibility with our AI-powered data retrieval solutions, enabling quick and efficient access to digitized records through intelligent indexing and search capabilities.


  • Intelligent indexing
  • Quick search capabilities
  • User-friendly interface
  • Customizable search parameters
  • Seamless integration


  • Faster data retrieval
  • Enhanced user experience
  • Increased productivity
  • Improved service delivery
  • Streamlined operations
Automated Data Management

Automated Data Management

Our automated data management solutions ensure that digitized records are continually updated and maintained, reducing the burden of manual data upkeep.


  • Real-time updates
  • Automated workflows
  • Data integrity checks
  • Custom reporting
  • Secure data management


  • Up-to-date records
  • Enhanced data integrity
  • Reduced maintenance effort
  • Informed decision-making
  • Compliance with regulations
Enhanced Data Security

Enhanced Data Security

Protect digitized records with our enhanced data security solutions, incorporating advanced encryption and robust security protocols to prevent unauthorized access.


  • Advanced encryption
  • Secure access controls
  • Regular security audits
  • Incident response plans
  • Compliance with standards


  • Secure data storage
  • Reduced risk of breaches
  • Compliance with laws
  • Peace of mind
  • Enhanced reputation
Custom AI Dashboards

Custom AI Dashboards

Gain real-time insights and monitor key performance indicators with our custom AI dashboards, tailored to your specific needs for enhanced decision-making.


  • Real-time data updates
  • Customizable KPI tracking
  • Interactive visualizations
  • User-friendly design
  • Scalable architecture


  • Actionable insights
  • Improved decision-making
  • Enhanced visibility
  • Increased productivity
  • Customizable to needs
Training & Support

Training & Support

We offer comprehensive training and support services to ensure a smooth transition and efficient use of our AI-powered solutions for public record digitization.


  • On-site and remote training
  • User manuals and resources
  • Dedicated support team
  • Regular updates
  • Quick response time


  • Smooth onboarding
  • Efficient solution usage
  • Minimized downtime
  • Increased user proficiency
  • Continuous improvement
Consultancy Services

Consultancy Services

Our consultancy services provide expert guidance on implementing AI solutions for public record digitization, tailored to help you achieve your specific goals.


  • Expert AI consultants
  • Customized strategies
  • Comprehensive assessments
  • Ongoing support
  • Result-oriented approach


  • Informed decision-making
  • Strategic implementation
  • Optimized operations
  • Achieve goals
  • Maximized ROI

Common Challenges

Struggling with inefficient public record management? Wondering how to enhance accuracy and accessibility? Here's what you may be facing.

Data Inaccuracy

Manual data entry is prone to human error, leading to inaccurate records. These inaccuracies not only strain resources for corrections but also undermine the integrity of your public records.

High Labor Costs

Traditional record-keeping involves considerable manpower for data entry, verification, and maintenance. This can lead to escalating labor costs and resource allocation inefficiencies.

Limited Accessibility

Outdated paper records or improperly digitized data can be hard to retrieve, making it difficult for stakeholders to access crucial information promptly.

Time-Consuming Processes

Manual digitization and data management are time-consuming, creating bottlenecks and slowing down operations. This can affect service delivery and public satisfaction.

Security Risks

Handling physical records exposes them to risks such as theft, loss, or damage. Inadequate digital security measures can also make digitized data vulnerable to breaches.

If you want your business to sail over these challenges with modern software solutions, then request information or a quote. Our expert AI consultants are here to advise you on the best way to integrate solutions into your business to improve your departments and use of data.

These challenges highlight the urgent need for an efficient, accurate, and secure digitization process. Amivo's AI-driven solutions are designed to address these pain points, transforming public record management into a streamlined and cost-effective operation.

Our Capabilities

We bring advanced AI and coding expertise to optimise public record digitization. Discover how our solutions can automate tasks, reduce manual effort, and improve data accuracy.

Task Manual Method AI Method
Data Entry Traditionally, data entry involves manual typing of information from physical records into a digital format, leading to high labor costs and potential human errors. Using AI-driven OCR (Optical Character Recognition) technology, our solutions automatically scan and digitize records with high accuracy, reducing the need for manual intervention.
Data Verification Manual verification requires extensive cross-referencing and double-checking of data entries, which can be time-consuming and error-prone. Our AI algorithms can automatically verify data accuracy against multiple sources, ensuring higher reliability and significantly reducing verification time.
Data Retrieval Accessing information from paper records or non-indexed digital files can be slow and inefficient, making data retrieval a cumbersome process. With AI-powered indexing and search capabilities, our solutions enable quick and easy retrieval of digitized records, enhancing data accessibility and operational efficiency.
Data Management Traditional data management requires periodic manual updates and maintenance, which can divert resources from more strategic tasks. Automated data management solutions keep records up-to-date in real-time, ensuring data integrity and freeing up resources for core operations.
Security Measures Physical records are susceptible to loss or damage, and digital records without robust security can be vulnerable to breaches. Our AI solutions incorporate advanced encryption and security protocols to safeguard digitized data against unauthorized access and cyber threats.

Success Stories

City Record Overhaul

A city council faced issues with managing an overwhelming volume of public records. Manual processes led to inaccuracies, delays, and high labor costs. Amivo stepped in with its AI-driven digitization solutions, implementing OCR technology to automate data entry and verification. Our AI-powered data retrieval system enabled quick access to records, significantly enhancing accessibility and efficiency. The council saw a 40% reduction in labor costs and a 50% improvement in data retrieval times. Enhanced security measures ensured the safety of sensitive information. With real-time updates and automated workflows, the council's public record management transformed from a bottleneck to a streamlined, efficient process. The success of this project led to improved public service delivery and higher citizen satisfaction.

Archives Modernisation

A national archive was struggling with the digital conversion of vast amounts of historical records. The manual method was time-consuming and prone to errors, hindering public access to valuable information. Amivo introduced its AI-driven solutions to transform the archive's operations. Using our OCR services, we digitized the records with unprecedented accuracy. Automated verification ensured data integrity. We implemented custom AI dashboards to monitor and analyse data in real-time. This overhaul resulted in a 60% reduction in processing time and improved data accuracy by 70%. Enhanced data security protocols protected these treasures from potential breaches. The archive's modernisation not only preserved historical records but also made them readily accessible to researchers and the public, leading to increased engagement and knowledge sharing.

ROI Benefits

Our AI-powered solutions for public record digitization deliver significant ROI. Discover the financial, operational, and strategic benefits to your organisation.

Cost Efficiency

Automating the digitization process reduces labor costs associated with manual data entry and verification. Our solutions free up resources, enabling you to allocate them to more strategic initiatives.

Time Savings

AI-driven digitization accelerates data processing, retrieval, and management, allowing faster decision-making and improving service delivery times. This translates to improved efficiency and productivity.

Data Accuracy

Enhanced data accuracy minimizes errors and the associated costs of corrections. Reliable data provides a solid foundation for informed decision-making, enhancing overall operational effectiveness.

Security Improvement

Advanced security protocols ensure the safety of your digitized records, reducing risks of data breaches and associated financial and reputational damage. Enhanced security measures build trust and compliance.

Why Choose Us

Choosing Amivo means partnering with an industry leader in AI-driven solutions. Our expertise, innovative approach, and commitment to excellence make us your ideal partner for public record digitization.


Our team combines deep technological knowledge with practical experience in AI and coding, ensuring robust and effective solutions tailored to your needs.

Custom Solutions

We offer bespoke AI solutions, designed to tackle your specific challenges and requirements, ensuring optimal results for public record digitization.


Our solutions not only enhance efficiency and accuracy but also provide significant cost savings by reducing labor costs and improving resource allocation.

Comprehensive Services

From initial consultancy and assessment to implementation, training, and ongoing support, we cover all aspects of public record digitization to ensure seamless integration and operation.

Proven Results

Our successful case studies demonstrate our ability to deliver measurable improvements in efficiency, accuracy, and cost savings, helping organisations achieve their goals.

Implementation Process

Our implementation process is designed for thorough and efficient integration of AI solutions, from initial consultancy to deployment, training, and ongoing support.



Our experts engage with you to understand your specific needs and challenges, providing tailored advice and strategic plans for public record digitization.



We conduct a comprehensive assessment of your current processes and systems, identifying areas for improvement and opportunities for AI integration.



Our team develops customized AI solutions designed to address your unique requirements, ensuring they fit seamlessly into your existing workflows.



We integrate our AI-driven solutions into your current systems, ensuring compatibility and minimal disruption to your operations during the transition.



Our team ensures a smooth deployment of the solutions, monitoring performance and addressing any issues to guarantee effective operation from day one.



We provide comprehensive training for your staff, ensuring they are well-equipped to use the new AI solutions effectively and efficiently.


Ongoing Support

Post-deployment, we offer continuous support and maintenance, ensuring your AI solutions remain up-to-date and continue to deliver optimal performance.


Got questions? We've got answers. Browse through our frequently asked questions to learn more about our AI-powered public record digitization solutions.

AI offers unparalleled accuracy, efficiency, and speed in digitizing public records. It reduces human error, cuts down on labor costs, and enhances data accessibility, making it a superior choice for modernizing public record management.

Our AI solutions incorporate advanced encryption and security protocols to protect your digitized records from unauthorized access and breaches. Regular security audits and updates ensure your data remains safe and compliant with industry standards.

Our solutions deliver significant ROI by reducing labor costs, improving operational efficiency, and enhancing data accuracy. With faster data processing and retrieval, your organisation can achieve better service delivery and strategic decision-making.

The implementation timeframe varies based on the project's scope and complexity. However, our streamlined process ensures efficient deployment, from initial assessment to full integration and staff training.

We offer comprehensive support services, including initial consultancy, continuous training, and ongoing maintenance. Our dedicated team is always available to address any issues, ensuring your AI solutions operate smoothly and effectively.

Get Started

Tell us what you are looking to achieve. Be as functional or technical as you wish. We'll then provide you with a document outlining how we can help and how the project could progress.